Jobs & Internships
The American Academy in Berlin was established in 1994. Its primary goal is to foster greater understanding and dialogue between the people of the United States and the people of Germany. The independent, privately funded, and not-for profit institution offers residential fellowships at its Hans Arnhold Center in Berlin to American scholars, writers, policymakers, and artists, permitting them to pursue their work in a manner that encourages participation in the vibrant life of Berlin and Germany. The Academy also brings leading Americans to Berlin for briefer visits to facilitate a robust exchange of views in a transatlantic context. The Academy’s head office operates in New York with a small team; the main operative unit is located in Berlin.
The American Academy in Berlin’s New York Office is seeking a Development Assistant.
Regular duties will include:
- Providing support for the Vice President of Development as well as the New York Representative in the coordination of US fundraising efforts and general office operations
- Processing and recording US donations; generating gift acknowledgments
- Drafting and proofreading donor correspondence
- Undertaking daily database entry, updates and report generation
- Assisting with the organization of Academy fundraisers and alumni-related events in the US
- Assisting with the planning and organization of board and committee meetings
- Assisting the Fellows Selection team in the organization of annual meetings in New York
- Supporting office management including but not limited to answering telephones, processing mail, preparing correspondence and invoices, facilitating travel logistics, coordinating calendars and overseeing office supply inventory
- Supporting all other general US-based Academy initiatives as directed
Qualifications sought:
- Bachelor’s Degree and at least one year of office experience (including internships)
- Excellent written, verbal and interpersonal communication skills
- Strong computer skills, including MS Word, Powerpoint and Excel
- Event or project management experience and strong time management skills
- Ability to use sound judgment and discretion when working with highly confidential information
- Detail-oriented, reliable team player with the ability to multi-task
Compensation: Salary is commensurate with experience and educational background. The American Academy in Berlin offers a health benefits package and retirement savings plan.
This position is full-time (40 hours per week), will report to the Vice President of Development, and be based in our New York City office.
Please send your application (as single pdf) with cover letter, resumé, and salary expectations to: jobs@americanacademy.de
Download this job offer as a PDF.
The American Academy in Berlin is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, the American Academy in Berlin will provide reasonable accommodations for qualified individuals with disabilities.
We take the protection of your personal data seriously. Here you can find information about how we process your personal data: https://www.americanacademy.de/data-processing-information/
American Academy in Berlin
14 East 60th St, Suite 604
New York, NY 10022
The American Academy in Berlin was established in 1994. Its primary goal is to foster greater understanding and dialogue between the people of the United States and the people of Germany. The Academy offers residential fellowships at its Hans Arnhold Center to US-based scholars, writers, policymakers, and artists, giving them the opportunity to pursue their work in a manner that encourages participation in the vibrant life of Berlin and Germany. The Academy also brings leading Americans to Berlin for briefer visits to facilitate a robust exchange of views. The Academy has become one of Europe’s most visible and effective institutions of transatlantic dialogue and has built up an extensive network in the corporate, political, academic, and cultural communities in the United States and Germany. Its cross-cultural, interdisciplinary environment and creative programming have made the Academy a highly regarded center in Germany and beyond.
Our Berlin office is looking for a
Coordinator, Fellows Selection (m/f/d)
32 to 40 hours per week, starting as soon as possible.
Regular duties will include:
- Supporting the Academy’s application and evaluation process
- Coordinating the peer review process for approximately 300 applications
- Administration of new applications, letters of reference, and reviews
- Data management
- Assistance with preparing department reports and materials for fellows
- Coordinating the logistics for the annual meeting of the Selection Committee
- Coordinating the logistics of the meetings of the Art and Music Juries (every other year)
- Support in the fellowship assignment process and drafting facesheets of new fellows
- Coordination of wrap-up correspondence with peer reviewers and reference letter writers
- Promotion of fellowship program to institutions
- Assistance with budget planning and tracking
- Support of the Academy’s programming
- Coordinating alumni relations and maintaining institutional memory
Qualifications sought:
- BA in social sciences or humanities
- 1-3 years of work experience
- Fluent English and German, written and spoken
- Excellent organizational skills and attention to detail
- Excellent skills in MS Office, including Excel, and Adobe Acrobat
- Skills in database management and electronic mailing
- Familiarity with online application systems
- Knowledge of research methods and institutions in the US and Europe
- Knowledge of US culture, scholarship, literature, politics
- Ability to work independently and in a team
- Outstanding communication and intercultural skills
We offer:
- A motivated and energetic team
- An attractive international work environment
- Interesting and varied activities in a successful and dynamic organization
- The possibility to participate in events on a broad spectrum of transatlantic topics
- In-depth initial training and the opportunity to enroll in continuing education
- Subsidized lunch prepared on-site (with vegetarian option)
- Possibility to work from home
- Less than ten-minute walk from the S-Bahn Wannsee station
- Free parking on the grounds of the Hans Arnhold Center
The position is initially limited to two years, with the prospect of an unlimited contract. Depending on qualifications and experience, the starting salary range is 2,400-2,800 (fulltime) per month.
The American Academy is an equal opportunity employer. We respect and seek to empower each individual and support their diverse cultures, perspectives, skills, and experiences by creating a welcoming environment for all employees.
We look forward to receiving your application, and ask that you include your possible starting date. Please send your PDF documents per email by April 11, 2021 to:
Carol Scherer
Manager of Fellows Selection
jobs@americanacademy.de
Download this job offer as a PDF.
We take the protection of your personal data seriously. Here you can find information about how we process your personal data: https://www.americanacademy.de/data-processing-information/
Personnel Staff
Coralie Wörner
Senior Manager, Personnel & Legal
E-Mail: co@americanacademy.de
Phone: +49 (30) 804 83 109