Jobs / Internships

The American Academy has two open positions:
1. Program Coordinator: Arts and Humanities
2. Research Assistant: Development

The American Academy in Berlin is looking for a motivated person for the position of Program Coordinator (40hrs/week), with interest or a background in the arts, humanities, social sciences, and transatlantic issues.

The Program Coordinator assists the Program Manager in preparing, organizing and carrying out the program for the fellows of the American Academy in Berlin and should have a strong academic background and knowledge of German institutions and research institutes in the relevant fields. Main responsibilities include:

1. Organization of Fellows Lectures:

• Research and identify appropriate target audiences for Academy Fellows lectures and other programs, as well as preparing invitations and invitation lists

• Draft dinner invitations and manage mailings and RSVPs; draft information material on attending guests

• Guest list management: Follow up with registration and adequate guest numbers for the dinner (in cooperation with the Development department) and lecture

• Evening management: Prepare check list, guest list, dinner seating, and other special arrangements, liaison to other departments involved

2. Networking, Cultivation, and Administration:

• Independently research and identify possible peers and contacts for the Fellows in their specific academic (and other) fields; pursue speaking engagements outside the Academy for them

• Cultivate relations with relevant research institutions in Berlin • Assist with the general administration of the program department’s information management, coordinate and prepare the weekly schedule for Fellows activities

• Provision of services for Academy Fellows on special projects

• Maintenance of the data base (Results Plus and several master documents) regarding program related information

• Draft fellowship reports for development purposes


In addition to a background in cultural and/or social studies as well as some familiarity with music and the humanities, the ideal candidate has an advanced university degree, excellent organizational skills, as well as a broad interest in current and strategic transatlantic issues. Ideally the candidate has gained first working experience in a relevant environment. He/she should also have a strong command of English and German (oral and written), exceptional communication skills, and the ability to handle a multitude of tasks and topics simultaneously and under strict deadlines.

We are looking for a highly entrepreneurial, resourceful, and flexible person who likes to work in a hands-on environment.

The position is set to begin as soon as possible and is limited to one year. Please send your application with your salary expectations (cover letter and a resume as single pdf) by July 25, 2014 to:

Coralie Wörner
Head of Personnel


Research Assistant: Development

The American Academy in Berlin seeks a researcher and writer for the position as Research Assistant, Development (40hrs/week). As Research Assistant, he/she will assist the Development Manager in researching and analyzing prospective fundraising targets. He/She will be key in identifying new donors and preparing relevant correspondence. He/She helps organize fundraising efforts and provides administrative assistance in fundraising endeavors, such as special campaigns. He/She communicates effectively with senior management and donors. He/She possesses excellent interpersonal skills, discretion, and professional demeanor.

Main responsibilities include:
• Conduct research and market analysis related to new business opportunities
• Identify grant sources
• Coordinate and execute research of prospective fundraising targets
• Prepare and submit grant applications and proposals
• Prepare correspondence regarding the organization and its programs
• Prepare meetings with current and potential donors
• Maintain relevant overviews
• Support the Development Manager in setting up appointments
• Assist the Development Manager with special projects such as an annual fundraising gala and the ad acquisition for the in-house publication The Berlin Journal

Required skills:
• Ability to thrive and work effectively independently and as a part of a team
• Strong attention to detail and accuracy
• Ability to prioritize and organize multiple projects, meet deadlines
• Excellent computer skills, specifically MS Office products (Excel, Word, PowerPoint)
• Excellent German and English written and verbal communications skills
• Ability to build rapport with donors with diplomacy and cultural sensitivity
• University degree desirable
• Work experience in related field

The position is set to begin September 15 and is limited to one year.

Please send your application with your salary expectations (cover letter and a resume as single pdf) by July 31, 2014 to:
Maria Ihle
Assistant Personnel